BYLAWS
U.R.S.
Club, Inc.
The
U.R.S. Club, Inc. is a non-profit corporation under the laws of The State
of Oregon. The U.R.S. Club,
Inc.
exists to assist individuals and groups carrying the message to the alcoholic
or addict who still suffers.
The
purpose of the U.R.S. Club, Inc. is to encourage mutual support and cooperation
of groups and
individuals
in the rehabilitation of men and women who are victims of alcohol and addictive
drugs.
Addictive
drugs being defined as any drug used or abused ; not prescription medications
prescribedand
consumed
under a physicians care and direction.
Under
no condition shall a member or guest bring any intoxicants, narcotics,
barbiturates, or
paraphernalia
or other addictive drugs into this facility.
ARTICLEI
The
principal place of business and principal office of the corporation shall
be in Portland Oregon. All
books
and records of the corporation shall be available at the principal office.
The corporation intends to
maintain
a physical facility to serve as a meeting place foraccredited
twelve step recovery programs and for
social,
educational, and recreational use by it’s members. Guidance for administrative
and operating
procedures
shall be in accordance with rules established by the Board of Trustees.
ARTICLE
II (
MEMBERSHIP )
Men
and women and their families; regardless of race color, or creed; who are
members in good standing
in
accredited Twelve Step Programs, and acceptable to the board of trustees
may be granted membership in
the
corporation on such terms as the Trustees impose. Members or guests may
be excluded or expelled at
any
time for just cause by the Trustees; or by the members; by a majorityvote
of either theTrustees or
members.TheBoard
of Trustees may delegate the responsibility to exclude members or guests
from the
U.R.S.
Club, Inc. for a duration of time appropriate for non-conformance of the
rules and to maintain order
in
the facility.Any member who has
been excluded from the club may petitionfor
a hearing before the
Board
at the next scheduled meeting.
Members
shall at all times comply with these Bylaws and the rules established by
the Trustees. Members
are
encouraged to remain clean and sober ; as the prime purpose of the corporation
is to have it’s members
establish
a personal example of contented sobriety to others.
ARTICLE
III(
STOCK )
The
corporation has no stock and no shares of stock. No member can sell or
assign his membership in the
corporation.
ARTICLE IV (
MEETINGS )
The
annual membership meeting forelection
of officers to the Board of Trustees shall be held within the
second
week in December. In addition to the regular annual meeting of the membership,
and regular
monthly
business meetings, which are open to all members, special meetings of the
members may be called
and
held on(5) days notice of the chairperson,
or by the trustees, or bywritten
request by one third (1/3)
of
the members and presented to any of the officers.
Notice
of the regular monthly meeting of the trustees and the annualgeneral
membership meetingwill
be
posted at least seven (7) days in advance of the meeting. The regular monthly
meeting of the trustees
shall
be scheduled the second week of the month at aday
and time most convenient to the majority of the
trustees.Special
meetings of the trustees may be called by the chairperson or by three (3)
Trustees on one
(1)
day’s notice, written notice may be waved. Only current and continuous
paid members are allowed to
attend
membership meetings.
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ARTICLE
V (
BOARD OF TRUSTEES )
The
general membership shall elect no less than five ( 5 ) and no more
thanseven ( 7 ) members
to the
Boardof
Trustees. The trustees shall elect the following officers and members -at
-large:
1.
Chairpersonelected
every two years, term beginning in odd numbered years
2.
Vice-Chairpersonelected every two
years, term beginning in even numbered years
3.
Recording Secretaryelected every two
years, term beginning in odd numbered years
4.
Treasureelected
every two years, term beginning in even numbered years
5.
Member-at-Largethree members elected
every year for one year term
The
term for each officer shall be two ( 2 ) years, and one ( 1 ) year for
Members-at-Large. No officer
shall
be reelected for a consecutive term to the same office. In the event oftrustee
resignation or defection ;
that
position will be filled by the Board of Trustees from a list of qualified
members as defined by these
Bylaws.
The
consumption of any alcoholic beverages or addictive drugs shall be the
only cause for automatic and
immediate
removal from the Board of Trustees, and will not require written resignation
or impeachment by
membership
vote.
Any
Trustee of the Board can be removed from office by a majority vote of the
members present at the
general
membership meeting, or special meeting called for by the membership; or
by a majority vote of the
Board
of Trustees for acts of malfeasance or wrongdoing.
A
Trustee shall be removed by the Board if he or she misses more than three
( 3 ) meetings per year
without
just cause or with out applying for and obtaining a leave of absence.
No
two ( 2 ) spouses or other family members may serve on the Board of Trustees
simultaneously. No
paid
employee can simultaneously serve on the Board of Trustees.
The
annual membership meetingfor election
to the Board of Trustees shall be held the second week in
December,
and the new Trustees assume office January 1.
Members
must be present to vote, no proxy votes will be accepted. Only currently
paid up members shall
be
allowed to vote.
ARTICLE
VI (
FUNCTIONS OF THE BOARD OF TRUSTEES )
1.
Act as finance and budget committee
2.
Prepare a business slate for the monthly business meeting
3.
Act as the committee to accept nominations from the General Membership
4.
Assume the rights of decision in emergency matters. The Board of Trustees
shall have full and
complete
power and authority to manage, operate, and conduct and control the business,
assets, and the
business
affairs of the corporation.
5.
Meet monthly or on call from Chairperson. At all meetings of the Board
of Trustees a majority of the
entire
Boardshall constitute a quorum for
the transaction of business; and a majority of that quorum shall
be
sufficient to pass any motion, resolution or act presented to the Trustees.
6.
In financial maters of $1,000 or more, a majority of the entire Board will
be required to pass any
transaction.
7.
While it is understood that this is a non-profit and charitable corporation,
the Board of Trustees shall
impose
fees ,dues and assessments, if any, to all accredited groups and individuals
using the facilities shall
be
determined by the Board of Trustees.
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ARTICLE
VII (
QUALIFICATIONS AND DUTIES OF TRUSTEES )
1.
Qualifications - All Officers and Members-at-Large shall have a minimum
of two ( 2 ) years current and
continuous
sobriety, and be members in good standing as defined by these Bylaws.
2.
Term of office - Officers shall serve a 2 year term on an alternating schedule
based on even year, odd
year
outlined in article V ( 5 ).Members-at-Large
shall serve a one ( 1 ) year term. Newly elected Trustees
shall
assume office on January first.
3.
Duties and Authority -
CHAIRPERSON
A.Shall
preside over all regular and special meetings.
B.Shall
serve as the spokesperson for the Board of Trustees.
C.Shall
be one of the three authorized persons along with the Recording Secretary
and the treasure.
D.Shall
have no vote in meetings of the Trustees except to break a tie.
E.Shall
be empowered to call special meetings; and shall notify the Trustees and
members ( 5 ) five
days
in advance of special meetings.
VICE-CHAIRPERSON
A.Shall
attend monthly meetings and any special sessions.
B.Shall
assume the duties of the Chairperson if the Chairperson is absent. Should
the Chairperson
become
wholly unable to serve, the Vice-Chairperson will assume the duties of
the Chairperson.
C.The
Vice-Chairperson shall not vote while acting as Chair except to break a
tie.
RECORDING
SECRETARY
A.Shall
attend all monthly meetings and any special meetings.
B.Shall
keep complete and accurate records of minutes. Minutes shall be prepared
and posted for the
membership
within five ( 5 ) days.
C.At
the end of the Recording Secretary’s term all records will be turned over
to the corporation for
filling.
D.Preference
given for typing / word processing/
computer skills.
E.Shall
be one of three persons authorized to sign checks along with the Chairperson
and the Treasure.
TREASURE
A.Shall
attend all monthly meetings and specialany
sessions.
B.Shall
have charge of all corporate funds; and shall supervise keeping and deposit
of said funds for
and
on behalf of the corporation in a bank or banks to be designated by the
Board of Trustees.
C.Shall
be one of three authorized persons to sign checks along with theChairperson
and the
Recording
Secretary.
D.Shall
prepare and post proper and printed accounting statements and budget information
for the
membership
each month.
E.Shall
be an Ex-Officio member of any committees authorized to handle funds for
the corporation.
F.Preference
given for computer systems and accounting experience.
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MEMBERS-at-LARGE
A.Shall
attend all monthly meetings and any special sessions.
B.Shall
be a liaison to the membership and shall provide assistance and council
to facilitate the
accomplishment
of the function of the Board of Trustees.
C.Shall
serve as Committee Chairperson for any temporary committee designated by
the Chairperson.
The
qualifications, terms of office, duties, and authority of the Trustees
of the corporation shall be
as
outlined; except as may be increased or decreased by the Board or by the
general membership.
ARTICLE
VIII(
ELECTIONS AND VOTING )
1.No
less than five ( 5 ) nor more than seven ( 7 ) at the annual general membership
meeting in
December;
and will assume office January 1, following the meeting.
2.The
Trustees will elect from themselves to open positions for the terms and
lengths specified.
3.Nominations
in writing bay be accepted at the November and December meetings.
4.Nominations
may be made from the floor at the annual meeting.
5.Vote
results will be determined by a majority of the votes cast. Each qualified
member must be
present
and has one ( 1 ) vote. A written ballot will be used.
6.All
nominations will be posted so that members can see the names of the nominees.
All nominees
shallidentify
themselves to the membership.
ARTICLE
XI (
REVISION TO THE BYLAWS )
1.Qualified
members are defines as paid up members.
2.Quorum
is defined to apply to this article asone
third( 1/3 ) of the total qualified
members.
3.The
most current membership list will be used verify qualified members.
4.Any
proposed revision to the Bylaws must be submitted in writing, and presented
at a regular
monthly
meeting of the Board of Trustees as new business for the consideration
of the general
membership.
5.Proposed
revisions must be posted forthirty
( 30 ) days prior to voting.
Modified;
Revised Bylaws submitted for ratification to be effective retroactive to
January 9, 2000.